Recording Policy

Photography / Recording by Conference Staff

Audio / Video Recording of Talks

When you agree to speak at So Coded, you consent for your talk to be recorded in audio and possibly video format.

We reserve the right to publicly distribute any recording.

You may not opt out of having your talk recorded. As conference organizers, we cannot be all places at once and it is important for us to be able to review all material presented at the conference.

However, you may opt out of having your talk distributed publicly by contacting us at


When you register for So Coded, you consent to be photographed by official conference staff, to have those photographs published and possibly used in various promotional material.

If you do not wish images of yourself to be published, you may opt out by contacting We also ask you to obey our lanyard recommendations outlined below to make our life identifying people who do not want to be published easier.

Conference staff must abide by the Code of Conduct as well as the rules outlined below.

Photography / Recording by Attendees

Audio / Video Recording of Talks

Only official conference A/V staff are permitted to record talks. No other recording devices should be used during your talk or anyone else’s. If you would like to make your own recording, please contact us requesting an exemption to this rule.


We encourage attendees to take and share their own photographs, as long as the rules below are followed.

Photography/Recording Rules

Any photography/recording that is legally allowed in public spaces is allowed at So Coded.

Anyone photographing or recording must abide by participants’ willingness to be photographed or recorded by the color of their lanyard:

Red: Do not record or photograph.

Any other color: Okay to record or photograph.

Photography/recording should be treated like other potentially harassing interpersonal interaction. That is, when one person in the interaction says “stop” or “leave me alone” (etc), the interaction must end. In this case, attendees should not attempt to photograph that individual again.

Photography/recording shouldn’t be done in such a way as to hide from the subject that it’s happening. For this reason, participants are not permitted to wear Google Glass during the course of the conference.

The subject may inspect the photo/recording at any time and, if requested, the photo/footage/etc must be deleted immediately.

Those who are taking photographs and/or recording must also follow our general.

###How to Report Violations or Issues

Please report an violations or issues with recording or photography directly to conference co-chairs Julia Starsy, Ole Michaelis or Thorben Schröder.

A big thank you to Open Source Bridge for letting us use their Recording Policy as a template.